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Sustainable Procurement
Supplier Questionnaire - Part One
Please complete this questionnaire in as much detail as possible

Your Details
Supplier Name: *
Contact Name: *
Agreed rates / special prices for The MotivAction Group: *
Products and Services provided: *
Trading Name (if different)
Web Site:
E-mail address: *
Telephone Number(s): *
Mobile Number(s):
Company Registration Number:
VAT Number:
Length of time business established:
Names of Directors:
Currency if not pounds sterling:
 
Please supply two business references:
1st Reference
Contact Name:
Company Name:
Address:
Telephone No.
Email Address
2nd Reference
Contact Name:
Company Name:
Address:
Telephone No.
Email Address
   
Health & Safety Documentation:
Please email us a copy of your Public & Product Liability Insurance, any Risk Assessment and other regularity documentation you may have. (i.e. Food Hygiene)
   
Public & Product Liability Insurance Amount: (Minimum £2m)
Public & Product Liability Insurance provided by:
Public & Product Liability Insurance date Insurance runs from:
Police Checks required
for your Staff?
No
Please confirm you have read and agree our suppier terms & conditions (click here to view) *
No
 
Supplier Check List - Part Two
We strive to conform to be BS8901:2009 compliant, the British Standard for Sustainable Event Management. To help us please provide the following information.

 
Do you have a Sustainability Policy? If yes, please email a copy
No
Do you have separate policies on Ethical Management or Diversity? If yes, please email a copy
No
Do you have an Environmental Policy? If yes, please email a copy
No
Do you have someone responsible for your Sustainability/environmental policies? If so, please provide a contact name(s).
Please list any ISO, BSI or recognised accreditation you have achieved
(e.g. ISO 9001, ISO 14001, BS 8900)
Do you have carbon reduction targets? If so, please provide details.
Do you offset any remaining carbon?
No
Do you screen suppliers for their environmental impact?
If so, please give details.
   
Energy  
Do you use a Green energy provider? If yes, please give the supplier name.
Are low energy light bulbs used? If yes, what percentage of low energy light bulbs are used?
Do you have any lighting operated by motion sensors?
No
Please confirm that electrical equipment is not left on standby:
No
   
Water  
Is your water metered?
No
Is the water from taps operated by motion sensor?
No
Have you initiated any other water saving initiatives
e.g. dual flush toilets, cistern water saver, washing reduction?
   
Waste & Recycling
Do you operate an in house recycling policy?
No
Do you have recycle bins for paper, cardboard, plastics, glass and tins?
No
Do you have a facility for event waste to be recycled?
No
Do you seek to minimise unnecessary packaging wherever possible?
No
Do you operate a policy of reuse and recycle?
No
Do you have a policy to source environmentally responsible
cleaning products (i.e. chlorine / phosphate free)?
No
   
Printing & Paperwork
Do you minimise the use of paper?
No
Do you print double sided?
No
Please confirm that you do not use chemical inks:
No
Are your paper and print cartridges recycled?
No
Is draft paper re-used?
No
   
Catering (if applicable)
Do you offer fair-trade produce?
No
Do you offer organic produce?
No
Please give any other information i.e. details of locally sourced produce and suppliers:
Please add any other details that you feel are relevant and have a positive impact on the environment (please use links to further online information if necessary):

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The MotivAction Group plc • Church Farm • Ardeley • Stevenage • Hertfordshire • SG2 7AH • UK • T: 01438 861 494 • E: ideas@motivaction.co.uk